Data protection

The following data protection declaration applies to the use of the website https://www.ic-tp.com/ hereinafter referred to as “website” and “online offer”.

This data protection declaration clarifies the type, scope and purpose of the processing of personal data (hereinafter referred to as “data”) within our online offer and the websites, functions and content associated with it, as well as external online presences, such as our social media profile (hereinafter jointly referred to as “online offer”). With regard to the terminology used, such as “processing” or “responsible person” we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

1 Person responsible

IC Transaction Partners
Orleansstraße 34
Germany – 81667 Munich
Tel.: +49 (0) 89 – 21 588 624-0
Fax: +49 (0) 89 – 21 588 624-10
email: info@ic-tp.com

IC Transaction Partners is a division of InsoConsult GmbH

Managing directors: Robert Bischof, Robert Lohbronner

Imprint: https://www.ic-tp.com/imprint/

1.2 General

Types of data processed:

  • Inventory and contact details (e.g. names, addresses, e-mail, telephone numbers)
  • Content data (e.g. text input, photographs)
  • Usage data (e.g. number of website visits)
  • Meta / communication data (e.g. device information, IP addresses)

Categories of data subjects

Visitors and users of the online offer. In the following, we also refer to the data subjects collectively as “users”.

Overview of the processing

The following overview summarizes the types of data processed and the purposes of their processing and refers to the data subjects.

  • Types of data processed
  • Inventory data (e.g. names, addresses).
  • Applicant data (e.g. personal details, postal and contact addresses, the documents belonging to the application and the information contained therein, such as cover letter, curriculum vitae, certificates and other information about a specific position or voluntarily provided by applicants about their person or qualification ).
  • Content data (e.g. text entries, photographs, videos)
  • Contact details (e.g. e-mail, telephone numbers)
  • Meta / communication data (e.g. device information, IP addresses)
  • Usage data (e.g. websites visited, interest in content, access times)
  • Contract data (e.g. subject of the contract, term, customer category)
  • Payment data (e.g. bank details, invoices, payment history)
  • Categories of data subjects
  • Business and contractual partners
  • Users (e.g. website visitors, users of online services).

Relevant legal bases

In the following we share the legal basis of the General Data Protection Regulation (GDPR), on which we process the personal data. Please note that in addition to the provisions of the GDPR, the national data protection requirements in your or our country of residence and domicile may apply.

  • Consent (Art. 6 Para. 1 S. 1 lit. a GDPR) The person concerned has given their consent to the processing of their personal data for a specific purpose or for several specific purposes.
  • Contract fulfillment and pre-contractual inquiries (Art. 6 Para. 1 S. 1 lit. b GDPR) The processing is necessary for the fulfillment of a contract to which the data subject is a party or for the implementation of pre-contractual measures that are carried out at the request of the data subject .
  • Legal obligation (Art. 6 para. 1 sentence 1 lit. c GDPR) The processing is necessary to fulfill a legal obligation to which the person responsible is subject.
  • Legitimate interests (Art. 6 Para. 1 S. 1 lit. f GDPR) The processing is necessary to safeguard the legitimate interests of the person responsible or a third party, unless the interests or fundamental rights and freedoms of the data subject affect the protection of personal data require, predominate.
  • Art. 9 para. 1 sentence 1 lit. b GDPR (application process as a pre-contractual or contractual relationship) (If, as part of the application process, special categories of personal data within the meaning of Art. 9 Para. 1 GDPR (e.g. health data, such as severely disabled status or ethnic origin) are requested from applicants so that the person responsible or the data subject can exercise his or her rights arising from labor law and social security and social protection law and can fulfill his or her obligations in this regard, their processing takes place in accordance with Art. 9 Paragraph 2 lit. b GDPR, in the case of protecting the vital interests of applicants or other persons in accordance with Art. 9 Para. 2 lit. c GDPR or for health care or occupational medicine purposes, for assessing the employee’s ability to work, for medical diagnostics, care or treatment in the Health or social sector or for the administration of systems n and services in the health or social sector acc. Art. 9 para. 2 lit. h GDPR. In the case of a communication of special categories of data based on voluntary consent, their processing takes place on the basis of Art. 9 Para. 2 lit. a GDPR).

National data protection regulations in Germany:

In addition to the data protection regulations of the General Data Protection Regulation, national data protection regulations apply in Germany. This includes in particular the law on the protection against misuse of personal data during data processing (Federal Data Protection Act – BDSG). The BDSG contains in particular special regulations on the right to information, the right to erasure, the right of objection, the processing of special categories of personal data, processing for other purposes and transmission as well as automated decision-making in individual cases including profiling. It also regulates data processing for the purposes of employment (Section 26 BDSG), in particular with regard to the establishment, implementation or termination of employment relationships and the consent of employees. Furthermore, state data protection laws of the individual federal states can be applied.

Safety measures

IC Transaction Partners takes appropriate technical and organizational measures in accordance with the legal requirements, taking into account the state of the art, the implementation costs and the type, scope, circumstances and purposes of processing as well as the different probabilities of occurrence and the extent of the threat to the rights and freedoms of natural persons to ensure a level of protection appropriate to the risk.

The measures include, securing the confidentiality, integrity and availability of data by controlling physical and electronic access to the data as well as the access, input, forwarding, ensuring availability and their separation. Furthermore, we have set up procedures that ensure the exercise of data subject rights, the deletion of data and reactions to the threat to the data. Furthermore, we consider the protection of personal data already in the development or selection of hardware, software and procedures in accordance with the principle of data protection, through technology design and data protection-friendly default settings.

Shortening the IP address: If it is possible for us or if it is not necessary to save the IP address, we will shorten or have your IP address shortened. When the IP address is shortened, also known as “IP masking”, the last octet, i.e. the last two digits of an IP address, is deleted (the IP address in this context is an identifier individually assigned to an Internet connection by the online access provider). The shortening of the IP address is intended to prevent or make it much more difficult to identify a person using their IP address.

SSL encryption (https): We use SSL encryption to protect your data transmitted via our online offer. You can recognize such encrypted connections by the prefix https: // in the address line of your browser.

Transmission and disclosure of personal data: As part of our processing of personal data, it may happen that the data is transmitted to other bodies, companies, legally independent organizational units or persons or they are disclosed to them. The recipients of this data can e.g. Payment institutions in the context of payment transactions, service providers commissioned with IT tasks or providers of services and content that are integrated into a website. In such a case, we observe the legal requirements and, conclude corresponding contracts or agreements that serve to protect your data with the recipients of your data.

Data transfer within the organization: We can transfer personal data to other locations within our organization or grant them access to this data. If this transfer takes place for administrative purposes, the transfer of the data is based on our legitimate entrepreneurial and business interests or takes place if it is necessary to fulfill our contractual obligations or if the consent of the person concerned or a legal permission is available.

Data processing in third countries: If we process data in a third country (i.e. outside the European Union (EU), the European Economic Area (EEA)) or the processing in the context of the use of third party services or the disclosure or transmission of data to other persons, Places or companies takes place, this is only done in accordance with the legal requirements. Subject to express consent or contractually or legally required transmission, we process or allow the data only in third countries with a recognized level of data protection or on the basis of special guarantees, such as e.g. contractual obligation through so-called standard protection clauses of the EU Commission, the existence of certifications or binding internal data protection regulations (Art. 44 to 49 GDPR, information page of the EU Commission: https://ec.europa.eu/info/law/law- topic / data-protection / international-dimension-data-protection_de).

Use of cookies: “Cookies” are small files that are stored on users’ devices. Cookies can be used to store various information. For example, the language settings on a website, the login status, or the location can be added where a video was viewed. Cookies are usually also used when the interests of a user or his behaviour (e.g. viewing certain content, using functions, etc.) are stored in a user profile on individual websites. Such profiles are used to show users, for example, content that corresponds to their potential interests. This process is also known as “tracking”, i.e. tracking the potential interests of users. The term cookies also includes other technologies that fulfill the same functions as cookies (e.g. if user information is stored using pseudonymous online identifiers, also known as “user IDs”).

If we use cookies or “tracking” technologies, we will inform you separately in our privacy policy.

Notes on legal bases: The legal basis on which we process your personal data with the help of cookies depends on whether we ask for your consent. If this is the case and you consent to the use of cookies, the legal basis for processing your data is the declared consent. Otherwise, the data processed with the help of cookies will be processed on the basis of our legitimate interests (e.g. in the commercial operation of our online offer and its improvement) or, if the use of cookies is necessary, to fulfill our contractual obligations.

Revocation and objection (opt-out): Regardless of whether the processing is based on consent or legal permission, you have the option at any time to revoke your consent or to object to the processing of your data by cookie technologies (collectively as ” Opt-out “).

You can first explain your objection using the settings of your browser, e.g. by deactivating the use of cookies (which can also limit the functionality of our online offer).

You can object to the use of cookies for online marketing purposes using a variety of services, especially in the case of tracking, on the US website http://www.aboutads.info/choices/ or the EU website http: //www.youronlinechoices.com/ or generally on http://optout.aboutads.info.

  • Processed data types: usage data (e.g. websites visited, interest in content, access times), meta / communication data (e.g. device information, IP addresses).
  • Affected persons: users (e.g. website visitors, users of online services).
  • Legal basis: Consent (Art. 6 Para. 1 S. 1 lit. a GDPR), legitimate interests (Art. 6 Para. 1 S. 1 lit. f. GDPR).

Commercial and business services

We process data from our contractual and business partners, e.g. Customers and interested parties (collectively referred to as “contractual partners”) in the context of contractual and comparable legal relationships as well as related measures and in the context of communication with the contractual partners (or pre-contractual), e.g. to answer inquiries. We process this data to fulfill our contractual obligations, to secure our rights and for the purposes of the administrative tasks associated with this information as well as the business organization. We only pass on the data of the contractual partners to third parties within the scope of applicable law to the extent that this is necessary for the aforementioned purposes or to fulfill legal obligations or with the consent of the contractual partners (e.g. to telecommunications, transport and other auxiliary services and subcontractors involved , Banks, tax and legal advisors, tax authorities). Via other forms of processing, e.g. For marketing purposes, the contractual partners will be informed as part of this data protection declaration.

We inform the contractual partners before or as part of the data collection, e.g. which data is required for the aforementioned purposes, in online forms, by special labeling (e.g. colors) or symbols (e.g. asterisks or similar) or personally.

We delete the data after the expiry of statutory warranty and comparable obligations, i.e. generally after 3 years, unless the data is stored in a customer account, e.g. as long as they have to be kept for archiving reasons for legal reasons (e.g. for tax purposes usually 10 years). We delete data disclosed to us by the contractual partner in the context of an order in accordance with the specifications of the order, generally after the end of the order.

Insofar as we use third-party providers or platforms to provide our services, the terms and conditions and data protection notices of the respective third-party providers or platforms apply in the relationship between the users and the providers.

Contact

When you contact us (e.g. by e-mail, contact form, telephone or via social media), the details of the inquiring person are processed, insofar as this is necessary to answer the contact inquiries and any requested measures. The answering of contact inquiries in the context of contractual or pre-contractual relationships takes place in order to fulfill our contractual obligations or to answer (pre) contractual inquiries and otherwise on the basis of the legitimate interests in answering the inquiries.

Processed data types: inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text entries, photographs, videos).

  • Affected persons: business partners, interested parties.
  • Purposes of processing: contact requests and communication.
  • Legal basis: Contract fulfillment and pre-contractual inquiries (Art. 6 Para. 1 S. 1 lit. b GDPR), legitimate interests (Art. 6 Par. 1 S. 1 lit. f GDPR).

Application process

The application process requires that applicants provide us with the data required for their assessment and selection. Which information is required can be found in the job description. In principle, the information required includes personal information such as name, address, a contact option and evidence of the qualifications required for a position. On request, we will also be happy to provide you with information about what information is required. We process your application data exclusively for the purpose and in the context of the application process in accordance with the legal requirements. The processing of the applicant data takes place in order to fulfill our (pre) contractual obligations within the framework of the applicant selection process within the meaning of Art. 6 Para. 1 lit. b GDPR and § 26 BDSG, provided that the data processing is e.g. becomes necessary for us in the context of legal proceedings.

Insofar as special categories of personal data within the meaning of Art. 9 Paragraph 1 GDPR are voluntarily communicated as part of the application process, they are also processed in accordance with Art. 9 Paragraph 2 lit. b GDPR (e.g. health data, severely disabled status or ethnic origin). Insofar as special categories of personal data within the meaning of Art. 9 Para. 1 GDPR are requested from applicants during the application process, they are also processed in accordance with Art. 9 Para. 2 lit. a GDPR (e.g. health data, if these are necessary for the exercise of the profession).

Applicants can send us their applications via email or post. Please note, however, that e-mails are generally not sent in encrypted form and that the applicants themselves have to ensure the encryption. We cannot therefore accept any responsibility for the transmission of the application. The data provided by the applicants can be further processed by us in the event of a successful application for the purposes of the employment relationship. Otherwise, if the application for a job offer is unsuccessful, the applicant’s data will be deleted. The applicant’s data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time.

The deletion takes place, subject to a justified revocation of the applicants, after the expiry of a period of six months after the conclusion of the selection process, in order to be able to meet our obligations to provide evidence under the Equal Treatment Act.

  • Processed data types: applicant data (e.g. personal details, postal and contact addresses, the documents belonging to the application and the information contained therein, such as cover letter, curriculum vitae, certificates as well as other information about a specific position or voluntarily provided by applicants Person or qualification).
  • Affected persons: applicants
  • Purposes of processing: application procedure (justification and possible subsequent implementation as well as possible subsequent termination of the employment relationship.).
  • Legal basis: 9 para. 1 sentence 1 lit. b GDPR (application process as a pre-contractual or contractual relationship) (If, as part of the application process, special categories of personal data within the meaning of Art. 9 Para. 1 GDPR (e.g. health data, such as severely disabled status or ethnic origin) are requested from applicants so that the person responsible or the data subject can exercise his or her rights arising from labor law and social security and social protection law and fulfill his or her obligations in this regard, their processing takes place in accordance with Art. 9 Para. 2 lit. b GDPR, im Case of the protection of the vital interests of applicants or other persons in accordance with Art. 9 Paragraph 2 lit. – or social area or for the administration of systems and services in the health or social sector according to Art. 9 para. 2 lit. h GDPR. In the case of a communication of special categories of data based on voluntary consent, their processing takes place on the basis of Art. 9 Para. 2 lit. a GDPR.).

Advertising communication via post, email or telephone

IC Transaction Partners processes personal data for the purposes of advertising communication via various channels, such as Email, phone, mail. In this context, we observe the legal requirements and obtain the necessary consents if communication is not permitted by law. The recipients have the right to revoke their consent at any time or to object to advertising communication at any time. After revocation or objection, we can store the data required to prove consent for up to three years on the basis of our legitimate interests before we delete them. The processing of this data is limited to the purpose of a possible defence against claims. An individual request for deletion is possible at any time, provided that the previous existence of consent is confirmed at the same time.

  • Processed data types: inventory data (e.g. names, addresses), contact details (e.g. e-mail, telephone numbers).
  • Affected persons: business partners, interested parties, communication partners
  • Purposes of processing: direct marketing (e.g. by email or post).
  • Legal basis: Consent (Art. 6 Para. 1 S. 1 lit. a GDPR), legitimate interests (Art. 6 Para. 1 S. 1 lit. f GDPR).

Newsletter

IC Transaction Partners sends newsletters, e-mails and other electronic notifications (hereinafter “newsletter”) only with the consent of the recipient or legal permission. If the content of the newsletter is specifically described when registering for the newsletter, they are decisive for the consent of the user. In addition, our newsletters contain information about our services and us.

In order to register for our newsletters, it is generally sufficient to provide your email address. However, we can ask you to provide a name for the purpose of addressing you personally in the newsletter or to provide further information if this is necessary for the purposes of the newsletter.

Deletion and restriction of processing: We can save unsubscribed email addresses for up to three years on the basis of our legitimate interests before we delete them in order to be able to prove a previously given consent. The processing of this data is limited to the purpose of a possible defence against claims. An individual request for deletion is possible at any time, provided that the former existence of consent is confirmed at the same time. In the event of obligations to permanently observe contradictions, we reserve the right to store the e-mail address in a blacklist for this purpose alone (so-called “blocklist”).

The logging of the registration process takes place based on our legitimate interests for the purpose of proving that it has proceeded properly. If we commission a service provider to send e-mails, this is done because of our legitimate interests in an efficient and secure mailing system.

Notes on legal bases: The newsletter is sent on the basis of the consent of the recipient or, if consent is not required, on the basis of our legitimate interests in direct marketing, if and to the extent that this is legal, e.g. in the case of advertising to existing customers, is allowed. If we commission a service provider to send e-mails, this is done based on our legitimate interests. The registration process is recorded based on our legitimate interests to prove that it was carried out in accordance with the law.

  • Contents: information about us, our services, field reports and best practice examples
  • Processed data types: inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), meta / communication data (e.g. device information, IP addresses), usage data (e.g. websites visited, interest in content, access times).
  • Affected persons: communication partner.
  • Purposes of processing: direct marketing (e.g. by email or post).
  • Legal basis: Consent (Art. 6 Para. 1 S. 1 lit. a GDPR), legitimate interests (Art. 6 Para. 1 S. 1 lit. f. GDPR).
  • Opposition option (opt-out): You can cancel the receipt of our newsletter at any time, i.e. Revoke your consent or object to further receipt. You will find a link to cancel the newsletter either at the end of each newsletter or you can use one of the contact options given above, preferably e-mail.

Used services and service providers:

Mailchimp: Email Marketing Platform; Service provider: “Mailchimp” – Rocket Science Group, LLC, 675 Ponce De Leon Ave NE # 5000, Atlanta, GA 30308, USA; Website: https://mailchimp.com; Data protection declaration: https://mailchimp.com/legal/privacy/.

Success measurement

  • Our newsletters contain a so-called “web-b beacon”, i.e. a pixel-sized file that is retrieved from our server when the newsletter is opened or, if we use a shipping service provider, its server. As part of this retrieval, technical information, such as information about the browser and your system, as well as your IP address and the time of retrieval, are initially collected.
  • This information is used for the technical improvement of the services based on the technical data or the target groups and their reading behavior based on their retrieval locations (which can be determined using the IP address) or the access times. The statistical surveys also include determining whether the newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is neither our aim nor, if used, that of the shipping service provider to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

Presence in social networks (social media)

We maintain an online presence within social networks and process user data in this context in order to communicate with the users actively or to offer information about us.

IC Transaction Partners points out that user data can be processed outside of the European Union. This can result in risks for the user, because e.g. the enforcement of user rights could be made more difficult.

In addition, user data is usually processed within social networks for market research and advertising purposes. E.g. user profiles are created based on the usage behavior and the resulting interests of the users. The usage profiles can in turn be used to e.g. B. To place advertisements inside and outside the networks that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the user’s computer, in which the usage behavior and the interests of the user are stored. Furthermore, data can be stored in the usage profiles regardless of the devices used by the users (especially if the users are members of the respective platforms and are logged in to them).

For a detailed description of the respective forms of processing and the possibilities of objection (opt-out), we refer to the data protection declarations and information provided by the operators of the respective networks.

In the case of requests for information and the assertion of rights of data subjects, we point out that these can be most effectively asserted with the providers. Only the providers have access to the data of the users and can take appropriate measures and provide information. If you still need help, you can contact us.

  • Processed data types: inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text entries, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta / communication data ( e.g. device information, IP addresses).
  • Affected persons: users (e.g. website visitors, users of online services).
  • Purposes of processing: contact inquiries and communication, tracking (e.g. interest / behavior-based profiling, use of cookies), remarketing.
  • Legal basis: Legitimate interests (Art. 6 Para. 1 S. 1 lit. f GDPR).

Used services and service providers:

  • LinkedIn: social network; Service provider: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland; Website: https://www.linkedin.com; Data protection declaration: https://www.linkedin.com/legal/privacy-policy; Opposition option (opt-out): https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
  • Xing: social network; Service provider: XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany; Website: https://www.xing.de; Data protection declaration: https://privacy.xing.com/de/datenschutzerklaerung.

Deletion of data

The data processed by us will be deleted in accordance with the legal requirements as soon as the consent permitted for processing is revoked or other permissions are no longer applicable (e.g. if the purpose of processing this data is no longer applicable or is not required for the purpose) are not deleted because they are required for other and legally permissible purposes, their processing is limited to these purposes. I.e. the data will be blocked and not processed for other purposes. This applies e.g. for data that must be kept for commercial or tax law reasons or the storage of which is necessary to assert, exercise or defend legal claims or to protect the rights of another natural or legal person. Further information on the deletion of personal data can also be found in the individual data protection information of this data protection declaration.

Rights of data subjects

As a data subject, you have various rights under the GDPR, which arise in particular from Articles 15 to 18 and 21 GDPR:

  • Right of objection: You have the right, for reasons that arise from your particular situation, to object at any time to the processing of your personal data, which is based on Art. 6 Para. 1 lit. e or f DSGVO takes place to object; this also applies to profiling based on these provisions. If the personal data concerning you are processed in order to operate direct mail, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.
  • Right of revocation for consent: You have the right to revoke your consent at any time.
  • Right to information: You have the right to request confirmation as to whether the data in question is being processed and to request information about this data as well as further information and a copy of the data in accordance with legal requirements.
  • Right to correction: In accordance with the legal requirements, you have the right to request the completion of the data concerning you or the correction of incorrect data concerning you.
  • Right to deletion and restriction of processing: In accordance with the legal requirements, you have the right to demand that the data relating to you be deleted immediately or, alternatively, to demand that the processing of the data be restricted in accordance with the legal requirements.
  • Right to data portability: You have the right to receive data relating to you that you have provided to us in accordance with the legal requirements in a structured, common and machine-readable format or to request that it be transmitted to another person responsible.
  • Complaint to the supervisory authority: You also have the right, in accordance with the legal requirements, to submit a complaint to a supervisory authority, in particular in the member state of your habitual residence, your place of work or the place of the alleged infringement, if you are of the opinion that the processing of your personal data Data violates the GDPR. The supervisory authority responsible for us is the Bavarian State Office for Data Protection Supervision (BayLDA), Promenade 18, 91522 Ansbach.

Changes to the privacy policy

InsoConsult GmbH reserves the right to change the data protection declaration in order to adapt it to changed legal situations or to changes in the service and data processing. However, this only applies with regard to declarations on data processing. If the consent of the user is required or components of the data protection declaration contain provisions of the contractual relationship with the users, the changes are only made with the consent of the users.

You are therefore asked to inform yourself regularly about the content of the data protection declaration. You can save and print out this data protection declaration at any time.

Status: August 2020